Role Purpose
This position is to provide operational support and coordination between Temporary Exhibitions, Museum Development, Operations, and external Contractors. The Gallery Operations Coordinator will work closely with internal and external stakeholders from initial planning through to the end of contract for exhibitions and enhancements and be involved in design aspects with consideration to the gallery specifications and existing assets, contract, and scope of work development, supporting tender and procurement processes, develop and communicate schedules and ensure builds and installations meet the design specifications and are delivered on time.
KEY ACCOUNTABILITIES
Routine
- Provide design, technical and operational support to the temporary exhibition and museum development teams from a gallery perspective from planning through to deinstallation
- Ensure exhibition and development designs are technically feasible with considerations to the existing space and load bearing capacities
- Support the use of existing assets in exhibition design
- Maintain the temporary exhibition assets register
- Review design and technical aspects of tender and procurement submissions
- Develop and communicate work schedules and processes
- Review and feedback on design and build development to ensure the temporary exhibitions retain their integrity
- Oversee and report on exhibition builds including installation and deinstallation to ensure design specifications and NMoQ/QM policies and procedures are followed
- Provide operational support to build and installation contractors
- Supervise & support internal/external contractors & machinery working in the galleries, workshops and storage areas
- Support the development of NMoQ Operations policies and procedures
- Support the development and execution of emergency plan
- Support any special projects
- Provide regular reports to Deputy Director Front of House Operations
- Perform any other task as directed by the Deputy Director Front of House Operations.
Communication
- Communicate effectively within and across Qatar Museums and National Museum of Qatar teams.
- Communicate effectively with external stakeholders
Qualifications/Requirements:
- Construction/build/fit out planning and management experience
- Demonstrated record of managing projects
- Experience managing contracts
- Experience with tender and procurement processes
- Ability to problem solve and make good decisions under pressure
- Positive and proactive approach
- Ability to work independently and as part of a team
- Excellent time management skills
- Effective and persuasive communicative skills with a wide range of internal and external stakeholders
- Fluent in written and spoken English, Arabic is an advantage
- Proficiency in Microsoft Office, excellent calendar management skills
- Working knowledge of local and international Workplace Health and Safety practices
Education, Experience, and certification requirements
- Minimum High school with a design and/or build certification.
- Project Management certification or bachelor’s degree in relevant field is an advantage.
- Minimum 3 years’ experience.
- Minimum 3 years work experience in design/build/construction related field.