Key Accountabilities:
Role Purpose: Lead the planning, execution, and operational management of temporary and travelling exhibitions, public art, and site-specific installation within the Fire station exhibition program, ensuring projects are delivered on time, within budget, and meet museum standards.
Duties and Responsibilities:
- Manage and deliver multiple temporary, traveling exhibitions and site-specific installations within the Fire station exhibition program.
- Leads and supports in monitoring the FS exhibition’s budget and expenditures including overall management of project and contract, exhibition teams as well as object and collection loans.
- Work closely with Head of Exhibitions, QM Procurement, QM legal, QM Finance Departments and other departments based on the project requirements.
- Be the key point of contact for assigned exhibitions, liaising with a wide range of internal and external colleagues and consultants including artists, curators, designers, transport and shipping agents, design and build service providers and partner colleagues at the venues.
- Project management includes writing legal documents, loans, tender documents, shipping, insurance, publications and monitoring of procurement procedures for projects.
- Maintain an up-to-date database of contacts, focal points, and higher management in each partnering organization.
- Manage and execute all timelines associated with each project; schedule and manage the installation and dismantling of exhibitions, liaising with other departments and external partners as necessary.
- Knowledge of planning, budgeting and scheduling exhibitions.
- Prepare project briefs, post-exhibitions/events, monthly and quarterly Exhibition Department reports.
- Follow QM exhibition policies and procedures.
- Manage a team and delegate work to each member.
- Overseas and produces Scope of Work, procure and appoint all exhibition components and products with for the Exhibitions Department and consult with other QM Departments on the above.
- Prepare and manage all assigned temporary exhibitions budgets and contracts for the consecutive years, keeping track of all expenditure, payments and following up on service providers payments, completion certificates and internal budgets transfer and budgets assigned
- Develop and manage key exhibition project management milestones and deadlines, working with other QM Departments regarding workloads, schedules and deliverables, as well as external partners and contractual service providers’ schedule of deliverables to ensure that they are synchronized and final deliverables are met.
- Management of all exhibitions related interpretation and content materials from exhibition partners as scholars, curators, researchers and creative professionals.
- Organize and attend key exhibition meetings, as required by the director, draft agendas and chair meetings; ensure that action points are met in weekly meetings with the department and Director.
- Establish and maintain a good working relationship with all internal and external colleagues and partners including lenders and key stakeholders
- Work with internal and external collaborators on the acquisition, rights and reproduction fees for all exhibition-related images.
- Liaise with Senior Exhibitions Staff for all aspects of exhibition object and collection logistics and procedures including transport, couriers, insurance, working in compliance with museum policies and practices, gallery climate, Health & Safety and other requirements.
- Liaise with Senior Exhibitions Staff on the scheduling and management of the installation and de-installation of each exhibition, including managing the shipments and movements of loans, and liaison with QM Collections Departments.
- Liaise and coordinate all content for media and communications platforms including marketing and communications.
- Manage and develop all archives for temporary exhibitions and final work product.
- Responsible for monitoring exhibition maintenance, security, and safety training and serve as a liaison with QM Management, Security, and IT departments.
Qualifications/Requirements:
- Extensive and proven knowledge of exhibition management and knowledge of Museum standards and procedures.
- Expertise in the planning, development and implementation of exhibitions.
- Highly organized with project management experience, including planning and monitoring budgets, developing and tracking timelines and preparing tender documentation and scopes of work.
- Staff management skills.
- Strong negotiation skills.
- Attention to detail, ability to work independently as well as collaboratively with multi-disciplinary teams.
- Flexible approach to work but highly committed.
- Ability to work under pressure whilst maintaining high quality output.
- Excellent written, verbal and interpersonal communication skills in English.
- Bachelor’s Degree or higher in Museum Studies, Business Management, or a related field.
- 9 years of experience in the museum sector, specializing in exhibitions, with strong proficiency in Microsoft Word, Excel, Projects, and Outlook.
- Must be able to manage budgets over a minimum of 3 million QAR.
- Experience negotiating and managing contracts and legal agreements, Willingness to travel, as needed.
- Project management experience in a museum, creative, or construction capacity.
- Able to inspire and support a team of peers – motivating and guiding others.