Key Accountabilities:
Role Purpose: Contribute to the strategic development, and planning of future projects for countries under portfolio, including legacy projects. Support the Chairperson and Executive Director by providing analytical insight and recommendations on projects.
Duties and Responsibilities:
Strategy and Planning:
- Responsible for creating and managing country profiles, including:
- Auditing what’s been done
- Identifying countries where no relations have been established and advising on opportunities and reflecting on what could be done
- Strengths that can foster the cultural front between these countries and Qatar
- To draft a strategy where the suggestions are linked to supporting our CCI growth and where domestic planning is linked to foreign priorities - for both foreign relations and investment opportunities in the CCI that can be considered by Qatar’s investment vehicles and link Qatar’s national branding with its external image.
- Responsible for drafting key messages and talking points for use in media, local advocacy and high-level meetings.
- Maintain filing system (of both hard- and soft-copy documentation) and keep record of all correspondence (internal and external)
- Perform preparatory work for meetings between senior personnel and representatives of foreign governments, external agencies and other ministries/departments and write follow up reports as required.
- Monitor, assess and analyze major developments in countries and regional organizations and as such prepare appropriate briefs with recommendations
- Maintain contacts with representatives of foreign Governments, the public, private sector and civil society to inform the work of the Chairpersons office
- Assist in the planning, organizing and logistical execution of specific official visits as may fall within area of responsibility.
- Provide support to senior officer(s) in negotiations and participation in meetings
- Establish and maintain effective formal and informal links with major partners, relevant government ministries, entities, key decision-makers and other stakeholders.
- Conduct research and general analysis on cultural programming and strategy;
- Creating relevant and impactful programming solutions that meet mission and strategic objectives
- Oversee the preparation of the annual year-end reports
- Monitor progress against agreed upon strategies and plans to ensure that objectives are met.
- Plans and implements systems/workflow that perform the work and fulfil the objectives of the section efficiently and effectively;
- Work with line manager to plan, recruit, interview, select, and hire staff according to the workforce plan and business needs;
- Keep staff informed about the project status and issues that may impact Years of Culture relations;
- Follow-up and coordination of the project with the partners;
- Manage problems and roadblocks, bringing projects back on plan or creating revised plans in consultation with stakeholders;
- Ensure compliance with all relevant QM policies, contracts and agreements;
- Scribed minutes of the meeting as requested, documenting and following up on important actions and decisions from meetings;
- Attend trips as CPO instructions and produce reports afterwards.
- Keep updated records and create reports or proposals as requested;
- Undertaking project tasks as required;
- Objective, trustworthy, focused, transparent, confident in communication.
- Excellent command in oral and written English.
- Budgetary control includes forecast of expenditures;
- Budget should harmonise departmental programs, controlling unwise expenditure.
- Help plan activities within limited resources.
Qualifications/Requirements:
- Ability to handle delicate situations with tact;
- Knowledge of the tenets and protocols involved in program and organizational development;
- Proficiency in computer skills, Microsoft Office;
- Ability to plan, organize, supervise, delegate and evaluate the program operations;
- Knowledge of policies and procedures design and implementation
- Demonstrated knowledge and skills of strategic planning and leadership
- Ability to maintain confidentiality of sensitive information
- Creative approach to accomplishing responsibilities and improving processes;
- Ensure accuracy and attention to detail
- Perceptive–creative and intuitively recognizes opportunities and
- takes appropriate action, balancing decisions with good judgement;
- Ability to work well independently as well as in collaborative groups;
- Must be a pragmatic problem solver and forward thinker;
- Must have a proven track-record to deliver collaborative, impactful programs and initiatives;
- Experience leading projects that require cross-departmental collaboration;
- Excellent written and verbal communication skills.
- Bachelor’s degree required and/or relevant field
- Master’s Degree (advantage
- A minimum of 3 to 5 years relevant experience.
- Experience in working with a multicultural environment.
- Theoretical and practical project management knowledge