Key Accountabilities: 

- The Assistant registrar assist registrar team with collections care, management, and documentation activities as well as facilitate the exhibition planning and implementation process for all museum exhibitions and incoming and outgoing loans.
- Coordinate all practical arrangements for each exhibition, including loan negotiation, contract and loan agreement preparation, condition checking, packing, transport, insurance, couriers, installation, and photography.
- Oversees safe handling and condition reporting at installation and de-installation of exhibitions.
- Serves as courier when needed.
- Undertake backlog documentation tasks and research into the collection, its digitization and photography.
- Trains and support volunteers and interns as they assist with documentation tasks, verify data entry and support volunteer teams concerned with collection recording, digitization and exhibition development.
- Assist with maximizing access to the collection for internal audiences and answer general enquiries (including photographic enquiries).
- Maintain high standards of interdepartmental communication.
- Assist the curatorial and research team with documentation for exhibitions and displays and potentially the displays themselves.
- Coordinates digital collections activities including cataloging of art objects, updating catalog records, location tracking, digital imaging of collection objects, and uploading of clean metadata and images for access by internal and external community.
- Verify data-entry.
- Creates and maintains legal documents related to exhibitions and collections including loan agreements, loan requests, insurance policies and certificates, deeds of gift, and related gift forms.
- Conducts periodic inventory and coordinates inventory activities with other teams in Collection section.
- Performs other related duties that are logically related to the position.
- Supports staff and visitors by creating collections reports, coordinating pulling of objects for viewing, scheduling, and accommodating visits.
- Assists with organization and upkeep of database. Participates in all registration and collection management activities when not working on exhibitions.


- BA degree in art history, museum studies or related field. Master’s preferred.
- Knowledge of the detailed workflow in museum documentation.
- Creativity, passion, and ambition about the history of art with a view to considering the accessibility and its audiences.
- Working knowledge of KeEMu.
- Demonstrated strength to coordinate and work with teams collaboratively on complex projects.
- Strong computer and software skills essential, preferably within PC environment (Office 365).
- Requires handling of average-weight objects up to 5 kg and/or standing and/or walking an average of two (2) – four (4) hours per day. Ability to climb ladders and work at heights of 1 meter.